The Wide World of Labels in CorelDRAW

The Wide World of Labels in CorelDRAW

© 2005 by Foster D. Coburn III. All Rights Reserved.

If you go to your favorite office supply store, you’ll find a whole aisle dedicated to labels. It seems as if there is a label that fits on darned near everything. The weird thing is that most CorelDRAW users aren’t aware how easy it is to design artwork for all those label sheets. In this tutorial I’ll cover how to use a popular label that is predefined in CorelDRAW and also how to create your own label template for labels that aren’t included. Best of all, I’ll show you how easy it is to print a whole sheet of labels. Remember that the name label can refer to more than just paper with adhesive background. It can refer to any design that repeats numerous times on a single piece of output material.

Using Pre-Defined Labels

Some users will design their artwork and then copy and paste it all over the page. They spend tons of time getting everything in just the right place. None of this is necessary, you just need to select the label template that matches up with your labels.

To select a label template, choose Layout | Page Setup to get the Options dialog with Page Size selected. Then click the Labels radio button at the top middle of the dialog to get what is shown below. Once labels is selected, you will find a whole list of companies who provide labels along with hundreds of predefined templates. I’ve selected one of the most popular labels, the Avery 5160.

labels01

Note that if you buy a “generic” brand that often it will list an equivalent Avery number. This allows you to save money and still use the predefined templates.

Once you click OK and return to the drawing page, you’ll see it is now sized the same as a single label. Design the artwork you want on the label and you’ll be all ready to print. If you want the same artwork on a whole page of labels, make sure to have only one page in your file. If you wish for each label to be different, add pages to your file and create each label’s artwork on a separate page. CorelDRAW will automatically place all the pages on a separate label.

Customizing Labels

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Even with all the predefined labels in CorelDRAW, there are many more that are not included. While it isn’t as easy as just choosing a template, it isn’t at all difficult to build your own template. In fact, it probably only takes a minute. Click the Customize Label button just below the list of label templates to get the Customize Label dialog box at right.

Using this dialog is as simple as filling out information on the labels. Typically this information would be included with the labels or on the Web site of the label manufacturer. I was working with labels from Worldlabel.com. First up is the  number of rows and columns of labels that go below the preview window. Then you enter the  size of the labels, the margins and the gutters on the right side of the dialog box. Lastly, made sure to add this new style by clicking the + at the top left of the dialog box and naming the labels appropriately.

In the future, any labels you have defined are found in the “User Defined” category. This way you won’t have to type all that information again. Even better, all those settings are saved to a file you can share with others. It can be found at \Documents and Settings\USERNAME\Application Data\Corel\Graphics12\User Custom Data where USERNAME is the name you use to log onto your computer. Typically this is on your C drive but it could be on another drive if your computer is configured differently. The file you want to find is called USER.TPL. Note that if you copy this to another system that already has this file, it will overwrite any custom label templates they have created.

Printing Labels

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Now that you’ve gotten your label template chosen and designed the artwork, you’re worried about the printing process. Select File | Print Preview and you should immediately have your fears wiped away. The graphic at right shows the result of the labels defined above.

What you see at right is the same page repeated on all 50 labels. Remember, if you want different artwork on each label, you can do that by adding more pages to your file.  What if you want several labels of each page, but not a whole sheet? That’s easy, select File | Print. In the Print range section, type in the pages you want. Notice that in the image below, I have specified five copies of pages 1 and 2.

labels04

If you combine labels with the Print Merge feature, then you’ve got a really powerful way to create a series of labels or other graphics with variable data on them. Those of you who create promotional products should easily see the potential of these two powerful features.

In Closing

I would guess that most people were either trying to create their labels in a word processor or by manually placing each label object on a full page. With the information in this article, you should be able to save yourself a huge amount of time while being even more creative when creating large amounts of labels. Features like this are what set CorelDRAW apart from the competition. With this knowledge, you can use them to make even more money for your business!

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